Q. What are the standard healthy practices for making Online Registered Rent Agreement in Pune and Mumbai and Maharashtra?
The Best way to make a Registered Rent Agreement is through Online rather than Offline because of a lot of benefits like (i) Time saving (ii) Convenience of doing it at your Home or Workplace (iii) Cost Effectiveness (Economically viable), despite a few disadvantages like (i) non – customization, (iii) Un-informed server issues or maintenance, etc.. The entire advantages and disadvantages may be described in a different article. In this article we will be talking about the Standard Healthy practices in preparing your online registered rent agreement.
The following are the Standard Healthy practices for making your Online Registered Rent Agreement in Pune, Mumbai and rest of Maharashtra:
The list of practices are in comprehensive, and may differ from people to people and places to places. However, the list is static to a great extent:
Online Payment: In Online Registered Rent Agreement or Online Leave and License Agreement the payment is always made upfront as the Government Fees has to be paid before conducting the biometrics. Thus, the best way to pay the vendor for the agreement is to pay Online, i.e through Net Banking /IMPS/NEFT/ or UPI. This is because Online Payment always creates record and later on, this record always help in reminding the Vendor or the paying party as how much amount has been made totally for the agreement. However, this cannot be done in the case of Cash as there are no transaction records for payment made with Cash. So Online Payment is always the best mode of payment for Online Registered Rent Agreement.
Lawyers or Educated people rather than Illiterate Brokers: Most of the brokers mostly school and college dropouts are not well versed with language and terms and conditions. If you get the option of choosing Lawyers or Brokers to make your Registered Rent Agreement, its always better to choose an educated Lawyers, who can give you consultation related to various clauses of the agreement and can also reiterate you the rights of Ownership of the Property as an Owner or Tenancy rights as a Tenant.. This is also due to the reason that due to time constraints and haste in making the Online Registered Rent Agreement, even the most learned man/woman as Licensor (Owner) and Licensee (Tenant) may miss out a vital clause which may benefit or hurt Him based upon His current scenario or situation.
Draft approved through Email: Before the Biometrics, i.e taking photographs and matching the Thumb with the Adhaar data, for making this Online Registered Rent Agreement, its important that the draft gets approved over Email. This means that the draft of the agreement which is going to be executed is first send over mail to both the Licensor (Owner) and the Licensee (Tenants) to check for spelling, addresses, section and clauses. Incase they need any changes, the parties can reply to the mail with the changes and then it be corrected and sent back again for approval. The Biometric of this Online Registered Rent Agreement happens only after the draft is approved through email. This is the best way to prepare Online Registered Rent Agreement.
The above method of approving the draft through Email first is better because:
a) It saves time of all the parties including the Owner and the Tenants, as the draft is already prepared before reaching out for the Biometrics.
b) It ensures error free drafting.
c) Its very simple.
d) Everyone’s interest (i.e the Owner and the Tenants) are taken care of.
d) Records are maintained to be fallen back, incase the final copy of the Online Registered Rent Agreement didn’t go as planned.
It saves time of all the parties including the Owner and the Tenants, as the draft is already prepared before reaching out for the Biometrics.
However, there are times when the person preparing the Online Registered Rent Agreement may do all the steps starting from preparing the drafts to taking Biometrics at the convenience of the homes of the Owners/Licensor or Tenant/Licensee. This method has a major drawback, as the Owner (Licensor) and the Tenants (Licensees) have no approved data to fall back to incase the final registered copy of the Online Registered Rent Agreement had any drafting errors or Typo errors. In this case the draft at the end of the data entry is just shown to the Owner and the Tenants to check if everything is ok. They see it and say ok, however when the erroneous final Online Registered Rent Agreement or Online Leave and License Agreement is sent to them after registration, they cannot make any changes as the agreement has already become permanent. Also due to time constraint or environment, the reader might miss out checking for the relevant information thereby getting an erroneous registered copy. Even if the draft is sent on the email and on the spot, once after the biometrics is completed no changes can be made.
The following are the disadvantages of doing on the spot drafting and biometrics of online registered rent agreement:
a) There are chances of missing out checking the vital data like Name, address, spelling, clauses in a few minutes before Biometrics.
b) Time consuming as the drafter takes atleast more than 30 mintues to do all the data entry before procuring the final draft.
c) At times no record to fall back to incase the draft has drafting/typo errors. Also even if it is there, later if its found, then changes are difficult to be implemented for the name, age, PAN or addresses as the Biometrics is already completed.
Conclusion: As per the discussion above it is always better to prepare the draft prior hand and get it approved through email. Later the associate can visit the Owners (Licensors) and Tenants (Licensees) to complete only the biometrics in 10-15 min max.
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